Updates, Cancellations, Suspensions Due to COVID-19

  • May 01, 2020
  • COVID-19 Faculty and Staff Students

Regis University is prohibiting all events on campus through at least April 13 to enforce the social distancing necessary to avoid the spread of COVID-19.

The Learning Commons: Please note that all TLC services are currently held online only.

  • Writing Center: Appointments are held via Zoom or paper drop-off. We help with all stages of writing and in all degrees and disciplines. Graduate writing, too!

  • Tutoring: Computer science, nursing, study skills, ELL, and public speaking appointments available via Zoom.

  • Academic Success Workshops: Please RSVP at tlc@regis.edu for the Zoom link and password. If you are interested but can’t attend these workshops, contact tlc@regis.edu   

    • APA Style: 7-9 p.m., Wednesday, May 20

    • Studying for Exams: 7-9 p.m., Wednesday, May 27

    • Revising and Editing: 6-8 p.m., Wednesday, June 3

    • Click here to view all our workshops.

Bookstore: The Regis Bookstore will reopen Monday, May 4, from 9 a.m. - 1 p.m. This will only be for rental check-in and online order pick-up at the door, so students are encouraged to shop online at the Regis Bookstore. To promote social distancing, we are still offering the free shipping for rental returns and there will be no late charges for the next two weeks. Please contact the bookstore at (303) 458-4151 or bookstor@regis.edu with any questions.

Fitness & Wellness: As we transition out of this semester and into Summer, Wellness & Recreation will be undergoing a transition as well to become Regis University Fitness & Wellness. While we all continue to be safer at home for the month of May, Fitness & Wellness will continue to offer written workouts and Zoom group exercise opportunities to keep you moving. Email fitness@regis.edu to request the Zoom link & password for group exercise classes, and follow our Instagram @regis.fitnesswellness to stay up to date on department updates and future Fitness & Wellness opportunities!

Student Disability Services and University Testing:

  • If you will be taking classes at Regis during the summer session, you MUST email us to request your accommodations for those classes. There is no carry over from Spring courses. Faculty will not provide your testing accommodations unless they receive the Letter of Accommodation (LOA) from our office. We are also posting updates and disability resources on our Facebook page- Regis University Student Disability Services and University Testing. Please email us with any questions/concerns you may have about your accommodations for finals and summer classes at disability@regis.edu.

  • Final exams are quickly approaching. If you plan on using your testing accommodations for finals, make sure you inform your faculty at least a week before the date of the exam. As a reminder, below are the temporary procedures for utilizing your testing accommodations while course instruction remains online. As with class instruction, all exams are moving online. If you are approved for extended time on exams/quizzes, you will still receive this accommodation. Instead of scheduling the exam/quiz with us, please follow the temporary instructions below. Please email us with any questions/concerns you may have about your accommodations for finals and summer classes at disability@regis.edu.

    • Contact your faculty to remind them you have extended time before the scheduled exam date. It would be a smart idea to do this one week before an exam, just like if you were scheduling with SDS/UT.

    • If the exam will be given during the class period, inform your faculty if you have a time conflict with a course before or after class you have to “attend” online. Your faculty will need to schedule a different time/date for you to take the exam that works with both of your schedules.

    • Exams that will not be given during class period, but will have a due date for the exam - please remind you faculty about your extended time so your exam time will be set correctly.

See this linked post for for other SDS/UT updates.

Regis Cupboard: As our University community continues to navigate the challenges presented by COVID-19, the Regis Food Pantry (Regis Cupboard) will apply a temporary closure to our operation as ways to better protect the health and safety of students, faculty and staff. This order will stay in place until it is safe for everyone to return to campus. If you are in immediate need of assistance, please contact www.foodbankrockies.org/emergency-assistance/  or call 303-371-9250 for an updated list of food providers in your area. 

Office of Counseling and Personal Development: Maintaining your holistic well-being is always important. But in times of stress and when your normal routine won’t work, it can be challenging to make sure you take care of you. The Office of Counseling and Personal Development remains available to support students with a broad range of mental health concerns and coping with distress related to COVID-19. We are providing telecounseling to students over Zoom or Phone. If you are wanting to speak with a counselor, please call our main line at 303-458-3507. Our main line continues to be answered 24/7/365 and is answered by licensed mental health professionals outside of business hours. Additional Resources & Information:

Financial Aid: Students, we hope you are all well and staying safe! We’ve gotten a lot of 2020-21 FAFSAs (Free Application for Federal Student Aid) and if you haven’t yet completed yours, we encourage you to do so at https://studentaid.gov to be considered for aid eligibility for Summer 2020, Fall 2020 and Spring 2021. Once you complete your FAFSA, we may request additional items in order to complete your financial aid file. You can see any outstanding documents and next steps on the Ranger Portal at www.rangerportal.regis.edu. As we navigate remote work, we want you to know that we are still here to help answer all of your questions and process your financial aid files as quickly as possible. The best way to send us documents for your financial aid file or to reach out with any questions you may have is by emailing RUfinancialaid@regis.edu.  For any documents, if you don’t have a scanner, you can take a picture and attach the pictured document to your email. As long as it’s legible, we will be able to process it! Students should not try to drop off documents at our office on-campus and mailing documents may result in delayed processing. We continue to monitor and check our emails each day and will touch base with you if anything additional is needed.

Copy, Mail and Print Center: The Regis Mail & Print Center is currently staffed 8 a.m. to noon, Monday – Friday.  All incoming & outgoing department mail will need to be picked up and dropped off from the Print & Mail Center in Regis Square. Please contact Jason Martinez at jmartinez030@regis.edu with questions. All student packages will be received and placed in package lockers each day. There will be no disruption to student package delivery.

Campus Buildings: Due to the COVID-19 pandemic and in order to best protect our campus and students, Regis University will be closing all non-residential campus buildings on its Northwest Denver campus effective 6 p.m. today until further notice. Exceptions include:

  • The Student Center cafeteria will be open for grab-and-go meal pickup. Hours are subject to change; visit www.instagram.com/bonappetitregis/ or other Bon Appetit social media platforms for more information.

  • The Carroll Hall computer labs will be open from 6 a.m. - 6 p.m. daily.

  • Designated essential personnel who are required to come to campus for any reason may contact Campus Security for building access. 

  • Campus Safety will be on duty 24/7 as usual.

Regis’ Thornton and Denver Tech Center campuses also remain closed.

Dining Services: Due to state regulations and shutdowns, Bon Appetit dining is available for to-go options only at the Student Center. All seating is closed. Please take your food selections back to your dorm or apartment. Continue social distancing and washing your hands. For questions, please email melina.jakubcin@cafebonappetit.com. For retail or bulk ordering, email crystal.duran@cafebonappetit.com. The Student Center Café has updated to-go dining hours as of Friday, March 27. Hours are subject to change; up-to-date Student Center dining hours can be found via Bon Appetit social media (including https://www.instagram.com/bonappetitregis). Hours as of Thursday, March 26, are below:

  • Café Hours

    • Thursday - Friday, March 26 - 27: Lunch 11a-1p, Dinner 5p-7p

    • Saturday - Sunday, March 28-29: Brunch 11a-1p, Dinner 5p-7p

    • Weekdays March 30 - TBD: Drip Coffee and Retail 10a-12p, Lunch 12p-1p, Dinner 5p-6:30p

    • Saturday - Sunday, March 28 and 29: Brunch 11a - 1p, Dinner 5p-7p

    • Saturdays and Sundays, April 4 - TBD: Brunch 11a-12:30p, Dinner 5p - 6:30p

  • Regi’s Roast

    • Thursday and Friday, March 26-27: 9:30a-11a

    • Closed for the semester after March 28

  • Walker’s Pub closed for the semester

  • Claver Market closed for the semester

Admissions: Regis’ Office of Admissions is now offering its Weekday Visit program via Zoom. The virtual visit consists of a 30-minute information session and a 10-minute guided tour of campus and is designed to answer all basic college search questions for high school-aged students and their families. To register for a Virtual Weekday Visit go to regis.edu/visit. To learn more about our visit programming, contact us at visitru@regis.edu or 800.944.7667 or 303.458.4900.  Prospective students can also find their admissions counselor at regis.edu/counselorcompass. All in-person visits have been cancelled from March 23 to April 30.

University Ministry: We are here for you, even if we are physically distanced from one another. To reach us for anything, including pastoral care needs such as private spiritual conversations or to speak with a University minister or a member of the Jesuit Community, please contact us at umin@regis.edu or via text at 719.435.0960. University Ministry has transitioned many of its programs to virtual formats. Follow us on social media to see what is being offered to support you on your journey.

  • Instagram: @regisumin

  • Facebook: /regisuniversityministry;

Let us know how we may serve you and stay connected in these days. Please sign up to join our email list and for daily reflections by filling out our survey at tinyurl.com/uminsurvey. For faculty and staff, the Offices of University Mission and University Ministry invite you to join in a daily "Companions in Conversation" gathering for prayer, reflection and shared conversation. This contemplative program is offered remotely 12:00 – 12:25 p.m., Mondays through Fridays. Join via Zoom Meeting ID  319-385-547.

Academic Records: Due to the COVID-19 stay-at-home order, physical transcripts and diplomas will not be processed at this time. Students and alumni may order an electronic transcript through the National Student Clearinghouse at https://tsorder.studentclearinghouse.org/school/welcome. For questions regarding the delayed mailing of student diplomas, please contact Katie Nallen at knallen@regis.edu.

Center for Career and Professional Development: The Center for Career and Professional Development is here for you, and is pleased to continue offering all of our valuable services to Regis students, alumni, and staff. Appointments are available via phone and Zoom Video Conferencing, and can be easily scheduled through Handshake (www.regis.joinhandshake.com). Please feel free to reach out to us with any questions by emailing careers@regis.edu, and stay tuned to our social media for the most up-to-date information. We look forward to the opportunity to serve you!

Student Health Services: Open and available to students for regular services M-F 8:30 AM – 5 PM. To make an appointment, please call our office for an appointment (303) 458-3558 or book online at shs.regis.edu. If you need to leave a voicemail, we will be checking our voicemail several times a day. Email: rushs@regis.edu. If you are mildly ill, please stay home and rest and call if you have any worsening symptoms or concerns. For questions related to COVID-19, please visit www.covid19.colorado.gov or call Colorado's general call line for COVID (303) 389-1687. For additional resources outside of business hours:

  • Nextcare Urgent Care, 7380 W. 52nd Ave. Suite I, Arvada, CO 80002, (303)463-5941

  • After Ours Urgent Care, 4500 W. 38th Ave. Suite 220, Denver, CO 80212, (303)861-7878

Dayton Memorial Library: In accordance with the stay-at-home order from Denver Mayor Michael Hancock, the library building will close at 5 p.m., Tuesday, March 24, and will remain closed through at least April 10. Find all the resources you need through the library’s website, and send us a chat or email if you need help or have questions.

Financial Affairs: In order to continue processing check requests, invoices, and employee reimbursements, we ask that you go through the following steps, so that we can process your request in a timely manner. Please note all requests are addressed or processed within two weeks.

  • Send all completed check requests with invoices and employee reimbursements with receipts to invoice@regis.edu and include the following:

    1. Please make sure all email subjects contain only the invoice or account number followed by the vendor name. For example: 012345-Century Link.  If there is no invoice or account number, use the invoice date and payee. For example: 3/23/20-Joe Smith.

    2. All check requests and employee expense reimbursements still require approval and will need to be signed or electronically approved by the budget managers.  Adobe has this ability.  Please attach these with the same naming convention used in the email subject.

    3. Please note that statements or quotes are not accepted, only invoices.

    4. Please move vendors/employees to ACH as this will help vendors and employees receive payment sooner.  Checks will be completed once a week if the ability to do so remains.  The ACH form can be found on the SharePoint site below.

    5. Please address any vendor payments that may have been delayed due to the current situation.  Pull down from vendor sites or contact the vendor to retrieve the invoice.

  • All purchasing card questions please send to pcard@regis.edu.

All forms and fiscal information can be found on Financial Affairs SharePoint.  All other questions can be submitted to financialaffairs@regis.edu.

Victim Advocacy & Violence Prevention: Victim Advocacy and Violence Prevention is available during normal business hours for services, meetings and education regarding sexual assault, relationship violence, and stalking. Format: phone, video, in-person as necessary; Business Hours: 8:30am-5:00pm (Monday-Friday; availability may vary); E-mail: amccarthy001@regis.edu; Phone: (720) 307-4809 (can call or text). For additional support, please contact these confidential resources:

  • The Blue Bench 24 hour sexual assault hotline: (303) 322-7273

  • Safehouse Denver 24 hour domestic violence hotline: (303) 318-9989

  • Rocky Mountain Crisis Partners 24 hour hotline: 1-844-493-TALK (8255)

Alumni Engagement and Annual Giving: Unfortunately, we have decided to cancel the annual Alumni for Others Easter Basket Drive and Assembly event, in an effort to protect the health of our community. We are grateful for the support we receive each year for this event and we look forward to hosting it again in 2021. Our staff is currently communicating with the recipients of the annual donations to determine the best way to support the children at this time.

Queer Resource Alliance: We recognize that students who have gone home may have returned to environments where they don’t feel safe or comfortable living their authentic LGBTQ+ lives. Here are a couple of resources you may wish to access during this time: 

Fitness Center: Pursuant to Governor Polis's order, the Fitness Center is closed.

Enrollment Services: In order to prevent the unintentional spreading of COVID-19, Enrollment Services is closed to walk-in visitors until further notice. For assistance with any questions please contact by phone at 303-458-4126, or by email. Instructions on directing your question via email: General questions: studentservices@regis.edu; Financial aid: rufinancialaid@regis.edu; Student accounts: stuaccts@regis.edu; Transcripts, diplomas, graduation, commencement or enrollment/degree verifications: registrar@regis.edu.

The Learning Commons: The Learning Commons will provide all writing center and tutoring services online for the remainder of the spring 2020 semester. Any previously scheduled in-person appointments have been moved online.

  • Writing center appointments will be held via Zoom or paper drop-off.

  • All other schedules will hold appointments via Zoom.

See schedules and appointment emails for more information and appointment instructions. The scheduler also has information about upcoming online workshops.

  • Smarthinking has additional online tutoring options if you cannot find an appointment that works for you on TLC’s schedule. Click here for more information and log in to view Smarthinking availability.

Please contact tlc@regis.edu if you have any questions.