SharePoint: What is SharePoint and How Can It Help Me?

While SharePoint and OneDrive are both based around cloud file storage, there’s a key difference:

• OneDrive is a single place to store documents owned by you, the individual.
• SharePoint is designed for collaboration, with built-in tools to make sharing and co-working easy.

Before cloud storage was introduced, Regis relied on the older style of shared drive, which acted as a simple place to store data. Without manually going in and spending time sorting files and folders, shared drives could soon become messy and difficult to navigate.

SharePoint, however, is built with file organization, searching and sharing in mind, and is available on your Regis-owned computer by signing in at office.com.

Unlike the complex process of accessing the older style of shared drive remotely, SharePoint only needs a device and an internet connection. This means your personally owned computer, phone or tablet can reach your SharePoint site whenever or wherever you need it.

Many Regis departments have a SharePoint site set up already. If not, just visit services.regis.edu to submit an online request. Access to a SharePoint site is initially controlled by the person requesting the site be created. They can add or remove access for their colleagues while restricting the ability for unwanted outside users to view or edit documents.

SharePoint also has a more detailed and informative home page when compared to OneDrive. Here, you’ll be able to create sub-pages within your SharePoint, highlight certain important documents, add useful web links, and integrate Microsoft Office documents that can be edited right there in your browser.

For more information on SharePoint, or to request a SharePoint site for your team, contact the ITS Help Center via services.regis.edu or on 303-458-4050.