Use OneDrive to store work-related documents

Dear Regis University Community,

In our ongoing commitment to safeguarding the digital infrastructure and sensitive data of our community, we'd like to emphasize the importance of utilizing OneDrive for storing all work-related documents.

Cyber threats continue to evolve, and data breaches are becoming increasingly sophisticated and prevalent. Your collaboration in maintaining a secure digital environment is crucial. Here's why OneDrive is a pivotal component of our cyber defense strategy:

Data Redundancy for Resilience: OneDrive ensures that your work documents are stored redundantly, providing a safety net against data loss due to hardware failures or unforeseen events including compromised Regis devices.

Real-time Syncing: Your documents sync automatically across devices, enabling you to access your work securely from anywhere, at any time.

Advanced Security Features: OneDrive is equipped with robust security features, including encryption at rest and in transit, multi-factor authentication, and threat detection, safeguarding your data against unauthorized access and cyberattacks.

Version History: In the event of accidental deletions or unwanted changes, OneDrive offers version history, allowing you to restore previous document versions effortlessly.

Collaboration without Compromise: OneDrive supports collaboration, ensuring that your data remains secure while you work together with colleagues on shared documents.

Compliance and Regulations: Our institution is committed to adhering to regulatory requirements, and OneDrive helps us maintain compliance by securely storing and managing sensitive data.  Storing institutional files in OneDrive will allow us to implement security controls for Data Classification, Data Loss Prevention (DLP), and Data Retention Policies.

To reinforce our cybersecurity efforts and minimize the risk of data breaches, we kindly request that you take the following actions:

Regularly Review and Update Permissions: Review and adjust sharing permissions for your OneDrive files and folders to limit access to authorized personnel only.

Stay Informed: Be vigilant against phishing attempts and other cyber threats. If you encounter anything suspicious, report it to our Help Center team (303) 458-4050 immediately.

Remember, the strength of our cybersecurity defenses relies on each member of our community taking responsibility for their digital footprint. By embracing OneDrive for your work-related documents, you contribute to a safer and more resilient digital environment for everyone.

Thank you for your cooperation in protecting our valuable data assets. If you have any questions or require assistance with OneDrive setup, please do not hesitate to reach out to our Help Center team at (303) 458-4050.