Protocol for informational inquiries about students

  • October 03, 2025
  • Faculty and Staff University Updates

Dear Regis Community, 

In response to requests from members of our community and consistent with our community values of honoring the sacred dignity of all individuals and defending the marginalized, we present this protocol about responding to informational inquiries about our students which may include requests from ICE, law enforcement, or other third parties. Regis will continue to follow any changes in federal policies related to our DACA/undocumented students, and we will continue to stand in solidarity with our immigrant community. However, please be advised that Regis has not had contact with ICE in any capacity since 2006. Regis does not anticipate any ICE contact, and Colorado law enforcement are prohibited from collaborating with ICE without a warrant per CRS 24-76.6-102. 

All faculty and staff at Regis University are required to abide by the Family Educational Rights and Privacy Act (FERPA): a federal law that protects the privacy of current and former student education records. Student education records include any written or recorded information about students, including personally identifiable information, contact information, grades, medical records, student life records, and advising records. This means that faculty and staff are generally not permitted to share information with third parties outside of the Regis University community.

The University has appointed Campus Safety (x4122), Legal Counsel (x5387) and/or the Office of the Registrar (x4126) to respond to informational inquiries about students from ICE, law enforcement, or other third parties. Faculty and staff are not expected to and should not attempt to determine if they can legally release student education records or directory information. Requests for student information, or questions on this practice, should be referred to these offices. You may also refer to the FAQs following this letter.

Thank you for your diligence in adhering to federal FERPA guidelines and keeping our students safe.

Sincerely, 

Jake Bucher, Ph.D., Provost

Janelle Ramsel, J.D., Ph.D., Chief Legal Officer

Deb Vinnola, Registrar

Ed Perez, Director of Campus Safety

Nicki Gonzales, Ph.D., Vice Provost

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