Processing Vendor Invoices – Use Chrome River Instead of PCards

To uphold fiscal responsibility and improve expense tracking, Financial Affairs requests that all vendor invoices be processed through Chrome River than individual PCards.

Key Reasons for Best Accounting Practices:

• Accurate Expense Tracking – PCard payments are recorded under the cardholder’s name rather than the vendor’s name, making it difficult for budget managers to track department spending by vendor.

• Cost Savings – Regis has incurred additional fees due to the increased volume of PCard transactions. Reducing Pcard use for invoices helps mitigate these costs.
• Efficiency – Invoice payments through Chrome River streamlines financial reporting and promotes an efficient reconciliation process.
• Enhancing Transparency and Fraud Prevention – Processing vendor invoices directly through Chrome River rather than charging individual PCards enhances transparency and helps mitigate fraud by ensuring proper documentation and verification.

We appreciate your cooperation in ensuring responsible financial management and efficient expense tracking. If you have any questions or need assistance with Chrome River, please don't hesitate to let us know.

Thank you for your support.

The Office of Financial Affairs